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Software eliminates error-prone payroll calculations

PayPunch Windows-based employee time and attendance data collection system captures, analyzes, and reports information to payroll system. Product verifies identity and logs

attendance when employees insert hand into biometric reader and enter employee number. System eliminates buddy-punching, early punch-ins, and unauthorized overtime. Safety is

ensured as current information about employee whereabouts is available to managers.

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Xpress Software Inc. has released a new version of PayPunch, a Windows-based time and attendance data collection system that replaces the typical time clock used to monitor

employees. Instead of employees punching a time card, they simply insert their hand into the reader and enter their employee number. PayPunch verifies their identify and logs

their attendance. And payroll-related expenses drop significantly.

PayPunch captures, analyzes, and reports all time and attendance information to your payroll system. Shift supervisors no longer need to monitor time clock activity at

punch-in/out times. The program also eliminates countless hours of error-prone payroll calculations. By eliminating time cards, PayPunch also eliminates the abuses associated

with time card systems, including buddy-punching, early punch-ins, and unauthorized overtime.

Employee safety is enhanced because managers always have current information about employees' whereabouts. In the event of a fire or other emergency, it's easy to identify which

employees are in which facility. Even under non-critical conditions, PayPunch can be programmed to open access doors or perform other mechanical operations.

PayPunch's hardware component is a biometric device that uses 96 discreet images of the hand, and creates a sophisticated algorithm to generate and store a unique numerical

template. Each time an employee scans his or her hand, a new number is generated and compared to the one on file. The device accurately identifies the employee and records their

in/out transaction in the payroll database, all in about one second. The system uses no x-rays or other harmful radiation. Because it does not capture or store any information

about employees that can be used for anything other than its intended purpose, PayPunch is non-intrusive and legal.

The software system can provide a data feed to your existing payroll software, or you can use PayPunch to process daily and weekly statistics and reports. The system can process

data from multiple devices at multiple locations. It provides shifts schedule support, allows for manual adjustments by authorized personnel, tracks vacations and paid holidays,

provides multi-level password protection, and has flexible rules for everything from rounding to grace periods. It can even send you email notification to alert you to late

arrivals and absentees.

PayPunch runs under Windows 95/98/Me/NT/2000/XP/2003. The hand-reading biometric device includes a built-in bar code reader to accommodate companies that use badges.

The PayPunch time and attendance system includes PayPunch software, biometric hand reader devices, and user manuals. Installation support, configuration, and customization are

available, along with a variety of stands and cupboard units.

Quicken Investment Recordkeeping Tricks     
 
Investment,Finance & Investment,Business
  
 
Quicken provides powerful investment record-keeping tools for individual investors. Unfortunately, once you step beyond investments like stocks, bonds, and mutual funds, the

mechanics can get a little tricky. Here are some tips for handling common investments in Quicken.
Certificate of deposits

If you purchase a certificate of deposit, you can treat it in the same way that you treat a bond purchase. Basically, certificates of deposits, or CDs, are just bonds issued by

banks or financial institutions often for a shorter period of time. For example, you can think of a two-year CD as equivalent to a two-year bond.

Zero coupon bonds

If you invest in bonds, you may know that some bonds don’t actually pay periodic interest. Instead, these bonds, called zero coupon bonds, pay their interest when the bond

matures. For zero coupon bonds, you need to annually accrue the interest on the bonds. The annual interest needs to be accrued because, by convention, you report the annual

increase in the zero coupon bond’s value as interest earned.

To record accrued interest on a zero coupon bond, record bond interest that accrues in the normal way. In other words, whatever amount shows as being accrued—this should appear

on the statement from your broker—record it as bond interest income.

After you record the bond interest that’s accrued, you need to record a return of capital transaction that adds this accrued interest back to the value of the bond. The amount

of this capital transaction, obviously, needs to equal the accrued interest amount. But there is a twist here: You need to specify the return of capital amount as a negative

value. For example, if you accrue $100 of interest on a zero coupon bond, you also need to record a return of capital transaction for the bond equal to –$100.

By recording the return of capital transaction, you in effect transfer the bond interest money from the associated cash account and add it back to the zero coupon bond’s value.

In this way the associated cash account shows the correct cash balance and the zero-coupon bond shows the correct cost basis. The zero coupon bond’s cash basis equals the

original purchase price plus all the accrued interest that’s been recorded to date.

Derivatives

Derivatives are securities that derive their value from some underlying security. For example, an option to sell a stock, called a put, is a derivative. It derives its value

from the underlying security. Another derivative is an option to buy a stock, called a call. You can use Money to keep records of derivatives, such as puts and calls you buy. In

general, derivative record-keeping is quite straightforward. If you buy a derivative, say a put or a call, and later sell the derivative, you simply have a normal investment

transaction. You treat the purchase and later the sale in the same way that you treat the purchase and sale of any stock. If you make money, you realize a gain. If you lose

money, you realize a loss.

If you buy or sell a put or call and hold the option until it expires, things work almost the same way. However, in this special case, you do need to record a Final Sale

transaction, and the sales price is zero. Obviously, if you hold a put or call until it expires, you don’t actually sell the derivative. But you need to record a sale

transaction to reflect the fact that the option is no longer worth anything.

These are the basic techniques you need to know for put and call record keeping—and record keeping for similar derivatives—but there are two special circumstances in which more

complicated record keeping is required.

Selling Puts and Calls

If you sell puts and calls—note that the earlier discussion involves you in investing puts and calls—you need to record the option as a regular buy or sell transaction. In other

words, if you sell a put and the person to whom you sell it exercises the put, you record this transaction as a regular sales transaction. Similarly, if you sell a call, you

record the transaction as a regular buy transaction.

If you sell a put or call option and the option never gets exercised, you record the amount of money the buyer pays you as Other Income.

Exercising Puts and Calls

Typically, individual investors don’t actually exercise puts and calls that they buy. Instead, they simply sell the option back to the broker. However, you might end up

exercising a put or call, and in this case, you need to perform special record keeping. To record the exercise of a put option, record the sale of the put option at a price

equal to zero. This zero-value sale is how you record the expiration of the option. After you have recorded the expiration of the option, you record the sale of the stock in the

same way that you record the sale of any stock. (Remember that a put is an option to sell stock.)

To record the exercise of a call option, record the sale of the call option at a price equal to zero. This zero-value price lets you record the expiration of the option. After

you have recorded the expiration, you record a regular buy transaction. (Remember that a call option is an option to buy a security.)

Precious metals and commodities

You can treat investments in gold and other precious metals, gold coins, agricultural items, and other commodities in the same way that you treat shares of stock. Rather than

entering a share price, you enter a price per ounce or a price per bushel. And rather than recording a specific number of shares, you enter a specific number of whatever unit of

measure is used to describe the commodity. In the case of gold, for example, you might enter the number of ounces. In the case of an agricultural item, you might enter the

number of bushels.

You can treat options to buy or sell commodities in the same way that you treat options to buy or sell securities. The earlier discussion on handling call and put options

discusses the techniques you use for this record keeping.

In a company, payroll is the sum of all financial records of salaries, wages, bonuses, and deductions.
A paycheck is traditionally a paper document issued by an employer to pay an employee for services rendered. While most commonly used in the United States, recently the physical

paycheck has been increasingly replaced by electronic direct deposit to bank accounts.

In most countries with a developed wire transfer system, e.g. in Europe, using a physical check for paying wages and salaries has been uncommon for the past several decades.

However, vocabulary referring to the figurative "paycheck" does exist in some languages, e.g. German (Gehaltsscheck), partially due to the influence of US popular media but this

commonly refers to a payslip or stub rather than an actual check.

A pay stub, paystub, pay slip, pay advice, or sometimes paycheck stub, is a document that an employee receives either as a notice that the direct deposit transaction has gone

through, or as part of their paycheck. It will typically detail the gross income and all taxes and any other deductions such as retirement plan contributions, insurances,

garnishments, or charitable contributions taken out of the gross amount to arrive at the final net amount of the pay, also including the year to date totals in some

circumstances.

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